Registration

September 17-19, 2015
Washington Hilton Hotel
Washington, DC

CALL FOR PRESENTATIONS | EXHIBITS & SPONSORS
HOTEL & TRAVEL | REGISTRATION
SCHEDULE-AT-A-GLANCE | PROGRAM

register_now_button

After registration, you can regenerate a receipt online. You will need to provide your registration number or e-mail address to log in.

After registration, you can make a name substitution online. You will need to provide your registration number and e-mail address to log in.

Thank you for your interest in the 2015 Fall CAEPCon. Conference registration includes breakout sessions, course materials, and scheduled meals. More information concerning the conference agenda will be provided in the coming weeks.

Pre-conference workshops require separate registration.  Registration does NOT include housing, travel or personal expenses. No day or guest passes are offered.

Online Registration Deadline
Online registration will close August 6, 2015. Individuals may still register onsite. Onsite registration will be accepted with credit card (VISA or MasterCard) payments only.

2015 Fall (pricing & deadlines)

Early Bird

Regular and Onsite

Individual

$635

$695

Group Discount (3rd and 4th Individuals)*

$590

N/A

Group Discount (5+)**

$545

N/A

Pre-conference: Using Data for Programmatic Continuous Improvement and the Preparation of Data Literacy for Educators Workshop

$200

$235

Pre-conference: IB Pathway Workshop

$235

$270

Pre-conference: SI/TI Pathway Workshop

$235

$270

Deadline

April 15 – July 18, 2015

July 19 – September 19, 2015

Group Rates
First two conference registrants billed at Regular rate. *Third and fourth registrants billed at Group Discount 1. **Fifth and any additional registrants billed at Group Discount 2**.

Group discount registration fees will be applied to different group sizes. Discounts will be provided to individual(s) that register from the same institution/company. Group registrations must be made all at the same time. Use the “Add a person” button during online registration to add multiple individuals.

Group discounts do not apply to Onsite registration fees.

IMPORTANT NOTE: Payment for a group discount must be received at one time in order to qualify for the group rate. No retroactive group rates will be given.

Duplicate Registrations
Before registering one or multiple registrants, confer with colleagues and other departments to avoid duplicate registrations. Cancellation/refunds for duplicate registrations will be handled in the same manner as the Cancellation Policy noted below.

Workshop Policy
No refunds will be issued for Workshops. Workshops require separate registration and fee. Registration does NOT include housing, travel or personal expenses. No day or guest passes are offered.

Cancellation Policy
Registration cancellations must be received in writing via events@caepnet.org. Registrations cannot be cancelled over the telephone. Cancellation notification must be received by August 6, 2015. All refund requests received after this date will be denied. Refunds will be issued by check to the person or institution/organization that originally issued payment. Refund payments will not be processed until after the conference is over; please allow up to six weeks for processing. Registration cancellations will adhere to the cancellation policy dates below, no exceptions.

Written Cancellation Received Refund/Credit Due
April 15  – June 11, 2015 Full refund of monies paid (less $150 administrative fee per registration record)
June 12 – August 19, 2015 50% refund (less $150 administrative fee per registration record)
August 20 – September 19, 2015 No refunds.

Payment Options

  • Credit Card (VISA and MasterCard)
  • Purchase Order (PO)/Check

Registration is not confirmed until payment is received in CAEP offices. Payments made by Purchase Order must be received in the CAEP offices 21 days after registration has been completed online. If payment is not received within 21 days, registration(s) will be cancelled.

Confirmation
Do not consider your registration complete until you have received the confirmation email. If registering and making payment by credit card, an automated email will be sent to the address on record. If paying by Purchase Order, registration(s) are not considered confirmed until payment is processed. Written confirmation of your registration will be emailed immediately after payment has been received and processed.

Substitution Policy
After registration, you may make a name substitution online. You will need to provide your registration number and e-mail address to log in. Substitutions are permitted as long as they are from the same institution and the request is received prior to the registration deadline: August 6, 2015. Substitutions after August 6 will only be processed onsite.

Special Requirements
Participants with special needs or food restrictions should note them on the online registration form. Requests for special accommodations should be requested on the online registration form, but no later than August 6, 2015, so that appropriate arrangements can be made.

Consultations
Consultations allow the EPP to connect with a CAEP staff member to answer any questions they may have concerning the accreditation process. Consultation registration will open approximately one month prior to the event. One registered attendee from each EPP will receive a registration code and a list of available staff along with their areas of experience. These codes are sent through AIMS in order from the closest upcoming site visits to those furthest in the future. The code can be used to sign up for one consultation with one staff member. Each consultation can have as many members of the EPP as they like attend and will last 20 minutes. EPPs should submit their questions ahead of the consultation in either the space provided in AIMS when registering for the consultation or through an email directly to the CAEP staff member they are meeting. Once the EPP has registered for a consultation, it cannot be changed.

Nationwide Event Inclement Weather Policy
CAEP conferences will be cancelled due to inclement weather or other acts of God (including, but not limited to, flood, fire, or natural disaster) only if the venue and/or location of the event is closed or provides notice to CAEP of its inability to hold the event, or if the local government declares an emergency status is in effect for the location of the event.

If a CAEP conference is cancelled due to inclement weather or other acts of God as set forth herein, every attempt will be made to reschedule the event and your registration fee will be applied to the rescheduled event date. If CAEP is unable to reschedule the event, your registration fee will be refunded or applied to the next CAEP Conference. Any travel expenses that may have been incurred cannot be refunded under any circumstances. If the CAEP event is held, but weather conditions (whether forecasted or actualized) prohibit you from traveling, CAEP will not provide refund for your registration fee.

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s