Sponsorship Opportunities

September 30-October 1, 2014
Washington Hilton Hotel
Washington, DC


Exhibitor Application Form | Exhibit Rules and Regulations | Exhibit Floor Plan

Ensure hundreds of educators see your company name and logo. These opportunities increase your visibility throughout the meeting and beyond!

Conference Attendee Bags

conference_bagEach conference attendee will receive a bag at registration containing all the meeting materials, including the final program. Your company logo will be imprinted and prominently displayed on each bag. The bag material is 100% recyclable raw cotton canvas (natural color) and is reusable and washable. The bag size is 16”w x 15” h x 5” d, with a zippered top and side pocket. The pocket imprint area is 5”x6”. Participants can use these long after the conference is over.

Supporter Benefits:

  • Product/corporate logo printed on one side of the bag and one insert within the bag.
  • Offering elite advertising exposure, the conference registration bags are one of the most coveted support opportunities at the 2014 Fall CAEP Conference.
  • The bags include all conference materials and are provided to each attendee upon registration check-in.
  • With a limited number of bag inserts allowed, this opportunity puts you in front of attendees with your advertisement.
  • Product/corporate logo on holder offering exposure to more than 1,000 attendees.


  • July 21, 2014 — Logo Artwork Due

Executive Power Bank

executive_power_bankThis power bank charger (2200mAh) is a sleek aluminum style with an acrylic finish that gives your logo an upscale feel. The brushed aluminum keeps the power bank rugged and ready to go for all day wear and tear. Pairs great with the sleek metallic look of the iPhone 5S, the colors of the iPhone 5C and Android.

Big design area that lets your logo stand out from the crowd!

Hotel Room Key Cards

hotel_keycard_art hotel_keycard_art2

Hotel key cards feature the supporter’s advertisement and are given to conference attendees at hotel guest check-in. Each attendee guest receives two key cards per room.

Supporter Benefits:

  • Corporate logo/information printed on the front of the card


  • August 21, 2014 — Artwork Due


Increase brand recognition by sponsoring lanyards that conference participants will use throughout the conference, as well as have available for personal use long after the conference is over.

Advertiser Benefits:

  • Product/corporate logo on lanyard, offering exposure to all conference attendees
  • The lanyards and badge holders are provided to every attendee at registration, ensuring the participating advertiser maximum visibility with meeting attendees.
  • Badges are required throughout the conference, ensuring ongoing visibility for the participating advertiser.

Supporter Benefits:

  • Product/corporate logo on holder offering exposure to more than 1,000 attendees.


  • July 21, 2014 — Logo Artwork Due

Conference Breaks

Mix and mingle with attendees as they come to the table for treats. Two conference breaks are available for sponsorship – Tuesday and Wednesday.

Final Program
(see below for individual ad prices)

The Final Program is a comprehensive guide to navigate the 2014 Fall CAEP Conference. By providing readers with everything from general information to details regarding the program, your advertisement is sure to be seen by attendees when received in their registration bag.

Content to Include

  • Schedule-at-a-Glance
  • President’s Welcome Letter
  • Conference Supporters
  • Opening Session Information
  • CAEP E-resource Center Information
  • About CAEP
  • Workshop Information
  • General Information
  • Hotel Information
  • Program Highlights


  • August 14, 2014 — Ad Space/Payment
  • August 21, 2014 — Ad Materials Due

Premium Positions. Available to one, two, or three participants!

  • Back Outside Cover (color) $1,100
  • Inside Back Cover  $850
  • Inside Front Cover  $900

Advertising Dimensions and Rates (black and white):

  • Full page (bleed)             $650
  • 1/2 page horizontal    $250
  • 1/4 page vertical      $175
  • 1/4 page square  $175
  • Business card     $100


Imprint your company name on pens included in conference bags and made available to all conference attendees.


  • July 21, 2014 — Logo Artwork Due

Registration Bag Inserts

This opportunity puts your advertisement in every attendee’s hand!

Advertiser Benefits:

  • One insert to be included in the registration bag


  • September 8, 2014 — Prototype/Payment
  • September 24, 2014 — Materials Due

Special Notes

  1. Inserts should not exceed 8 ½” x 11” and are limited to one page in length.
  2. All inserts must be submitted to events@caepnet.org for final approval by CAEP. A copy of the insert must be approved by CAEP regardless of prior approval for other promotional opportunities at the conference.
  3. CAEP will notify you of approval. If changes are necessary, a copy of the corrected insert must be resubmitted, and CAEP will notify you of final approval.
  4. CAEP will provide hotel information for the advertiser. Labels should be placed on the outside of each box that is shipped.
  5. The advertiser is responsible for sending the correct number of pieces. CAEP will not be responsible for shortages due to an incorrect number of pieces being received.
  6. Do not ship bag inserts to the CAEP office. The advertiser will be responsible for cost incurred to ship to the insertion fulfillment house.
  7. Due to weight and bulk of magazines, newspapers, and other publications, distribution may not be permitted in the bag.

Please contact Stacey Trey for pricing and options on customized sponsorships.

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